Privacy Policy

1. The software

SampleForge VPO runs on your own computer. It does not send any data over the internet. No analytics, crash reports or accounts. The only exception is a test version, which checks your tester code with this website once, the first time it starts (see section 6).

It stores your projects, settings and analysis caches on your computer only, in places you choose or in your user folder. Your sample sets stay where they are. SampleForge VPO only changes them when you allow it, and never uploads them.

2. This website

This website does not set any cookies of its own, and uses no analytics or tracking and no accounts. The tester application form is provided by Google Forms (see section 4) and the release news sign-up by MailerLite (see section 5).

The tester page shows the Google Form inside the page. When it loads, Google may set its own cookies, under Google's cookie policy. If you'd rather avoid this, apply by email instead.

The home page has a video. Nothing loads from YouTube until you press play. The player then loads in YouTube's privacy-enhanced mode, and from then on YouTube's privacy policy applies.

It is hosted by Cloudflare, which processes basic technical data (such as IP addresses and request details) to deliver the site and protect it from abuse. See Cloudflare's privacy policy.

3. Emails you send us

If you email hello@ or support@sampleforgevpo.com, we receive your email address and whatever you include, such as bug reports and log files. We use it only to reply and to fix problems, and we do not share it or add you to any mailing list. Messages are forwarded to and stored in an email account provided by Google.

Our lawful basis is our legitimate interest in answering your message and supporting the software. We keep emails for as long as needed to deal with them and support you, then delete them.

4. Tester applications

Applications to become a tester are collected using Google Forms. What you enter is stored by Google and in a Google Sheet that only we can see, and is used only to choose and contact testers. See Google's privacy policy. Applications are deleted once the testing round has been chosen, unless you become a tester, or sooner if you ask.

5. Release news emails

If you sign up for release news, your email address is stored by MailerLite, which sends the emails for us. See MailerLite's privacy policy. You'll get a confirmation email first, and you're only added once you click the link in it.

We use your address only to send news about SampleForge VPO, never share or sell it, and you can unsubscribe at any time with the link in every email. Our lawful basis is your consent. The sign-up form only loads MailerLite's code when you start typing your email address.

6. Tester downloads

Chosen testers download test versions from a private page using a personal code. Each time a code is used, we record the code, the date and time, the country, a shortened IP address (the last part removed) and the browser type. Wrong codes are recorded with the shortened IP address only, to stop guessing.

The first time a test version is started, it checks your code with this website once. It sends your code, the version number and a one-way fingerprint of your computer (a scrambled value that can't be turned back into anything about your PC), so we can limit how many computers each code is used on. We record that fingerprint, when it was first and last used, and the country.

We use this only to limit downloads, to keep test versions private and to find out how a test version was shared if it appears somewhere it shouldn't. The records are stored by Cloudflare, which runs the page. Our lawful basis is our legitimate interest in protecting unreleased software. We delete the records when the testing round ends, or sooner if you ask.

7. Buying SampleForge VPO

When the Full edition goes on sale, payment will be handled by a reseller under its own privacy policy. This page will be updated to say what that reseller shares with us before sales begin.

8. Your rights

Under UK data protection law you can ask to see, correct or delete personal data we hold about you, or object to how we use it. Email hello@sampleforgevpo.com. You can also complain to the Information Commissioner's Office (ico.org.uk).